POINTERS TO PARENTS
We are thrilled that your camper will be part of 70 years of camping tradition at RRR.
We are so excited for summer 2022! We, like so many of you at home, are craving the mental and physical health benefits of friendship, fun, learning new skills, and playing outside in the beautiful Texas hill country and we can't wait to provide an opportunity for your camper to be part of 70 years of camping tradition. Camp is so very important, and it will be here soon! Please take time to read through this information as it will help prepare you (and your camper) for the best possible experience. Lots of questions will be answered below, but please let us know if you need any additional information. You can reach us by phone, 512-847-2513, or by email at firstname.lastname@example.org.
Please visit our Day Camp Packing List for a list of what to pack and what not to pack. Each child will have their own cubby during Day Camp. We also suggest sending your daughter's belongings (labeled with her name) in a small backpack or duffel bag that she can easily carry. This way she can transport her belongings when we go swimming and on all our other adventures around camp.
We understand how important dropping your child off at camp is. We want to help relieve the anxiety of drop off and make the process flow as seamlessly as possible. In order to make drop off easy, we require all balances and paperwork to be complete (Camper Health History, Day Camp Profile, Day Camp Permission Form, Medical Rec and Immunization Record) prior to her camp session. These forms can be accessed and completed or uploaded through your online account.
The front gate will be open from 9:00 am to 9:30 am. Because we want to limit exposure as much as possible, we ask parents to remain in their vehicle during the check in process.
- Please enter the main gate and drive towards the Day Camp Pavilion
- A staff member will have a QR code for you to scan with your cell phone
- The QR code will lead you to a series of questions such as who will be picking your daughter and some simple health screening questions.
- A staff member will take your daughter's temperature
- Your daughter will hop out of the car and have a BLAST at Day Camp!
Since resident camp will be going on at the same time, we will not allow cars or parents to enter past the parking lot. If you are running late, please contact the Day Camp Director or the camp office to make arrangements. On the first day camp, please bring any necessary medication and discuss special medical instructions or concerns with the Day Camp Director.
In order to pick up a camper, you (or any authorized pick-up person) must have a photo ID. All authorized persons must be listed on your online RRR account (www.rockyriverranch.com)
Pick up will be from 4:00 pm to 4:30 pm. Please drive through towards the Day Camp pavilion just like drop off and have a photo ID ready. A staff member will check your ID and your daughter will hop into your car. If you need to pick up your camper earlier than 4:00, please contact the Day Camp Director to make arrangements.
All sessions will end on Friday at 12:00 noon with an opportunity for parents to interact with the RRR staff and enjoy a short outdoor closing ceremony. The program for the Day Camp parents will be very short (10-15 minutes) so please plan on arriving on time. In order to manage resident camp pick up (which will be the same day) we ask that all Day Camp families are out of the parking lot by 1:00 pm. Please refer to Frequently Asked Questions for information about having a daughter in resident camp during the same session.
During the session, camp staff will take each camper’s photo and a group photo of the entire day camp session. Purchase of your camper’s photos is optional and can be done through your account at www.rockyriverranch.com for $1 each. We will also upload snapshots of activities during each session and these may be purchased as well. Once purchased, you can download the images and print them at home. Packing an inexpensive disposable camera or inexpensive digital camera is another way to allow your camper to record her own special memories of camp.
Lost and Found
Camp life strives to teach your child to be responsible for and take care of her belongings. It helps for your camper to be involved in labeling and packing her own bag for the day so she will be aware that her possessions belong to her if they show up in the Lost & Found. Please label all items with your child’s name. We will make every attempt to reunite lost items with the rightful owner before each day ends. If items are left at camp, please contact us and describe (in detail) the missing item. Items not claimed by September 1st will be donated to a local women’s shelter.
Cancellations received in writing by our office prior to April 1st will receive a full refund (minus the nonrefundable deposit). Cancellations after April 1st are not eligible for refunds.
Campers enjoy canteen snack time each day, where they can choose an ice cream, candy or snack item. This is included in camp tuition, and you will not need to pay for these snacks. Campers are not allowed to keep cash at camp.
Online Store/ Care Packages
Our online store allows you to purchase items such as t-shirts, stuffed animals and other RRR souvenirs. You may have items mailed home or delivered at camp. Items delivered at camp will be distributed at the end of the camp day.
FORMS & HEALTH INFORMATION
Forms Needed for Each Camper
- ONLINE FORMS: Camper Health History Form, Day Camp Profile, and Day Camp Permission Form
These form can be completed online via your RRR account. Just log-in, clock on the three lines in the top left corner of the page. Next click "Document Center". You will see a list of required forms in red. Click on the link to complete each form for each of your campers and save as complete when done.
- Medical Recommendation Form
This form is different from the others because it must be printed and completed by a doctor and is due before the start of your camper's session. To access the form, log into your account and click on the three lines in the top left corner of the page. Next click "Document Center". Scroll down and find and print the Medical Recommendation Form. Have it completed by your doctor. Email it to email@example.com, or upload it back onto your account. To upload the Medical Recommendation Form, log into your account and return to the Document Center. Click on the red link for Medical Reccomendation Form, and click "Upload Document."
Immunization Records are required for all campers, or an exemption may be filed instead. Upload the current records in the Document Center by following the same instructions as the Medical Rec above.
Camp Nurse on Site
Our camp nurse is on site at all times and is available for medical needs. She will administer medication, attend to minor injuries and overall camper health care. We like to collect camper health information ahead of time so that we are prepared for any medical needs.
Since the day camp day is short, we prefer morning and evening medicines to be administered at home. If a prescription medication MUST be administered between the hours of 9-4, please let us know by entering these medications on your online account. Click on your camper’s name from the account detail page. On the lower left you will see a “Manage” button under Medications. Please enter the name and dosage for each medication. This info can be edited on your account until 1 week prior to your session. Please email if any changes occur after this time.
When arriving on the first day:
Please meet with the Day Camp Director if your child needs medication to be administered by the camp nurse. Note that all medications must be in the original bottle or container from the pharmacy. We do not accept expired prescriptions. By state law, the nurse will not distribute medications that are not in the original containers. Prescriptions must have the camper’s name and dosing instructions on the label. Please check that the instructions you leave match the doctor’s dosage. The information will be entered in the nurse’s ledger to ensure that the meds are given to your camper as required. The online forms also serve as permission to treat your camper in the event of an emergency.
Our camp nurse or director will notify parents if a camper exhibits symptoms that are deemed worthy of concern. Please do not send your child to camp if she is running a fever or is in poor health. We try to provide the safest and healthiest environment for all campers. In an effort to keep everyone in good health, we ask that you consult a doctor before bringing your child to camp if she has recently suffered from or been exposed to an illness. We also ask that you check your child for head lice several times in the weeks leading up to camp.
We are celebrating the opportunity to have Day Camp with our Rocky River Girls while still mitigating as many risks of Covid-19 as we can. All of us at Rocky River, like so many of you at home, are striving for a way to keep our campers and staff safe and giving them the mental and physical health benefits of friendship, fun, learning new skills and playing outside in the beautiful Texas hill country. We still strongly recommend those in high risk groups, and those who feel they would be unable to comply with safe distancing and hygiene practices, wait to experience camp when the environment is more suitable. We encourage every household to practice safe distancing as best as possible to slow the spread and so that everyone will be healthy when they arrive at camp, especially during the week of your daughters Day Camp session. While we are not requiring day campers to test for COVID 19, your partnership with the daily screenings will help ensure our camp families have the best summer possible and help keep everyone as healthy and happy as possible. We appreciate all of your efforts!